Reserve a General Pool Room
To request a reservation:
- Click the button above to be taken to VEMS and log-in using your Tulane credentials.
- Select “General Pool Classroom Form”
- Enter the date, times, building preference (or “All” for no preference) and attendance.
- Click the Find Space search button.
- Click the plus sign next (+) to the location(s) you would like to request, which will be added to your Selected Locations.
- Click the Details tab and complete the form.
General Pool Classroom Policies
Fall 2020 General Pool VEMS COVID-19 Updates
Due to COVID-19, additional guidelines are in place for the fall semester for requesting general pool classrooms for events. First, all requests to use general pool classrooms for events will require additional screening before approval. Staff from the Office of the Registrar may contact you for more information on your event prior to approving a room request. Event requestors are NOT permitted to move, relocate, or shift the furniture in any general pool classroom. To ensure social distancing is properly adhered to in all classrooms, it is imperative that the furniture layout not be changed for any event. Additionally, Tulane community members who request general pool classrooms are responsible for sanitizing their reserved rooms at the conclusion of their event. This should include using the provided sanitization wipes to wipe down desks, chairs, tables, and other equipment/furniture in the classroom that was used during your event. All University social distance guidelines must be adhered to during your event.
Failure to adhere to University social distance guidelines, COVID-19 guidelines or general pool classroom guidelines will result in a permanent ban for your organization or group from use of general pool classrooms.
The primary function and use of any Tulane University ("University") facility shall be for purposes related to University's mission of education, research, and/or service. Classroom assignments for academic classes are not processed via this website. All academic class requests should go to email@example.com.
All academic class meetings and final exams take priority over any reservation booking made here. For that reason, requests for a future term cannot be reviewed until two weeks after the term has started, as during this period, academic classes may need to relocate to meet instructional needs. Term start/end dates can be found on the Academic Calendar on the Registrar’s website. A confirmed booking may still be changed by the Registrar’s Office if necessary, with sufficient notice to the requester.
University faculty, students and staff may request reservation of any room in the general pool inventory. Student Organizations must be included in the approved list at https://tulane.edu/life-tulane/campus-life/clubs-and-activities. Every request from a student organization must include the phone number and Tulane email address of both the student contact AND of the sponsor or advisor assigned to the club. Advisor email and phone numbers may be included in the “notes” section of the request.
The Office of the University Registrar (“the Registrar”) is responsible for reviewing and confirming all Virtual EMS (VEMS) General Pool room requests (which will now be accepted only through VEMS), and will email the final confirmation status to the person who submitted the request (“requestor”). All inquiries from the Registrar concerning the use of the room will be directed to the requestor. The Registrar cannot disclose the name of any organization or event that may conflict with all or part of a request.
Please allow at least two full business days (longer during busy events such as orientation and commencement) for confirmation. Reservations are confirmed on a first-come, first-served basis. A requestor who determines that they no longer require a confirmed reservation must cancel the reservation via VEMS.
In the Rooms
All general pool rooms include technology. For a detailed list of the equipment in any room, go to http://guide.tulane.edu/teach-anywhere-toolkit/teach-anywhere-classroom-equipment/. All general pool classrooms include telephones with the contact information for Technology Services, should their assistance be required.
No food or drink is allowed in general pool rooms, by order of the Provost.
Any questions can be directed to the Registrar’s Office: (504) 865-5231.
If this is your first request, you will need to click the magnifying glass next to Group and choose the Tulane student organization or academic department you represent. If you don’t see an account for your group, please contact firstname.lastname@example.org or call (504) 865-5231 and ask to speak to someone about reserving space.